Meeting Your Clients' Needs: The 10 Most Popular Party Rental Items

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As a party rental business, it's important to know what the most requested items are so that you can ensure you have them in stock and are meeting the needs of your clients. In this post, we'll go over the top 10 most requested items for party rental businesses, including the different options available for each item and the average cost to purchase this equipment for your business.

1: Tables and Chairs

Tables and chairs are a staple for any party or event, and they are the most requested item for party rental businesses. The different options for tables include round or rectangular, while the different options for chairs include wooden, plastic, or metal. The average cost for tables is between $50-$200, while chairs typically range from $10-$50.

When purchasing tables and chairs, it's important to consider the durability and comfort of the materials. Wooden chairs are often preferred for their classic look and comfortable seating, while plastic chairs are lightweight and easy to clean. Metal chairs are durable and versatile, but they can be uncomfortable to sit in for extended periods. Round tables are great for socializing and creating a casual atmosphere, while rectangular tables are perfect for formal events and sit-down dinners.

2: Linens

Linens are a must-have for any event, and they can add an extra touch of elegance and sophistication to your party. The different options for linens include tablecloths, napkins, and chair covers. They are available in a variety of colors and materials, with costs ranging from $1-$10 per piece.

When purchasing linens, it's important to consider the material and quality of the fabric. Polyester is a popular choice for tablecloths and napkins because it's durable and easy to clean. Cotton and linen are great options for a more luxurious feel, but they require more maintenance. Chair covers are often made of spandex or polyester, which are both stretchy and easy to fit over chairs of different sizes and shapes.

3: Tents

Tents are essential for outdoor events and provide shelter from the elements. The different options for tents include frame, pole, or pop-up tents, with costs ranging from $500-$5,000 depending on the size and type of tent.

When purchasing tents, it's important to consider the size of the event and the space available for the tent. Frame tents are the most versatile and can be set up on any surface, while pole tents require a grassy area for stakes. Pop-up tents are the easiest to set up and take down, but they are not as sturdy as frame or pole tents.

4: Decorations

Decorations can set the mood for any party or event, and they are a popular request from party rental businesses. The different options for decorations include balloons, centerpieces, and themed decorations. Costs can vary depending on the type and size of the decoration, but they typically range from $1-$100 per piece.

When purchasing decorations, it's important to consider the theme and color scheme of the event. Balloons are a versatile decoration that can be used in a variety of ways, from balloon arches to balloon bouquets. Centerpieces can be simple or elaborate, and they can be made from fresh flowers, candles, or decorative objects. Themed decorations can range from props and backdrops to custom signage and banners.

5: Audio/Visual Equipment

Audio/Visual equipment can enhance the overall experience of your event. The different options for equipment include sound systems, lighting, and projectors. Costs can vary depending on the type and size of the equipment, but they typically range from $500-$5,000.

When purchasing audio/visual equipment, it's important to consider the size of the event and the type of entertainment or presentation that will be taking place. Sound systems can range from small, portable speakers to large, professional-grade systems with multiple speakers and subwoofers. Lighting options include uplights, dance floor lighting, and chandeliers, which can add a touch of elegance to your event. Projectors are great for presentations, slideshows, and video screenings.

6: Inflatables

Inflatables are a popular request for children's parties and outdoor events. The different options for inflatables include bounce houses, slides, and obstacle courses. Costs can vary depending on the size and type of inflatable, but they typically range from $1,000-$5,000.

When purchasing inflatables, it's important to consider the age range and number of children that will be using them. Bounce houses are great for younger children, while obstacle courses and slides are better for older children and adults. It's also important to ensure that the inflatables are made of durable and safe materials.

7: Concession Equipment

Concession equipment can add an extra element of fun and excitement to your event. The different options for equipment include popcorn machines, cotton candy machines, and snow cone machines. Costs can vary depending on the type and size of the equipment, but they typically range from $500-$2,000.

When purchasing concession equipment, it's important to consider the size of the event and the number of guests that will be attending. Popcorn machines and cotton candy machines are great for larger events, while snow cone machines are better for smaller events. It's also important to ensure that the equipment is easy to use and clean.

8: Dance Floors

Dance floors are a popular request for weddings and other formal events. The different options for dance floors include wood, acrylic, and LED floors. Costs can vary depending on the size and type of dance floor, but they typically range from $1,000-$10,000.

When purchasing a dance floor, it's important to consider the size of the event and the style of the event. Wood floors are great for rustic or outdoor events, while acrylic and LED floors are perfect for modern and upscale events. It's also important to ensure that the dance floor is sturdy and safe for guests.

9: Photo Booths

Photo booths are a fun and interactive way to capture memories at your event. The different options for photo booths include open-air, enclosed, and mirror booths. Costs can vary depending on the size and type of photo booth, but they typically range from $2,000-$5,000.

When purchasing a photo booth, it's important to consider the space available for the booth and the number of guests that will be using it. Open-air booths are great for larger events, while enclosed booths provide more privacy. Mirror booths are a popular trend and provide a unique experience for guests.

10: Heating/Cooling Equipment

Heating/cooling equipment can ensure that your guests are comfortable regardless of the weather conditions. The different options for equipment include heaters, fans, and air conditioning units. Costs can vary depending on the type and size of the equipment, but they typically range from $500-$5,000.

When purchasing heating/cooling equipment, it's important to consider the weather conditions and the size of the event. Heaters are great for cooler weather, while fans and air conditioning units are better for hot weather. It's also important to ensure that the equipment is safe and easy to use.

In conclusion, knowing the most requested items for party rental businesses can help you ensure that you're meeting the needs of your clients and staying competitive in the industry. Contact us today for a party rental equipment package today.